ON-SITE INTERNSHIP | Minimum duration: 10 - 12 weeks

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This position is ideal for students or recent graduates who wish to gain practical experience in office management, documentation, and coordination. The intern will assist the administration team in ensuring smooth workflows, accurate record-keeping, and effective communication across departments, while learning professional administrative practices in a collaborative environment.

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Key Responsibilities:
 

1. Administrative & Office Support
a. Correspondence

• Assist in managing company correspondence, including emails, letters, and documents.

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b. Scheduling

• Help schedule appointments and travel arrangements for the team as needed.

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c. Documentation

• Support document preparation, reports, and presentations.

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d. Office Supplies

• Maintain office supplies and assist in procurement.

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2. HR Administrative Support
a. Onboarding

• Assist with new staff onboarding, including handling paperwork and updating HR software.

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b. Staff Records

• Help maintain and update staff records.

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c. Medical Entitlements

• Support in tracking panel clinic visits and ensuring records align with staff entitlements.

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d. Interviews & Surveys

• Assist in scheduling meetings, preparing agendas, and arranging logistics.

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3. Office Facilities & Housekeeping Management
a. Cleaning Oversight

• Support in ensuring cleaners and technicians fulfil their tasks.

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b. Office Maintenance & General Housekeeping

• Assist in coordinating minor office maintenance with service providers and other interns, while ensuring overall office cleanliness and housekeeping are well maintained.

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4.  Basic IT & Technical Support
a. Workstation Setup

• Assist in setting up new staff workstations, including laptops, access credentials, and ID printing.

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5. Basic Bookkeeping & Payment Processing (Minimal)
a. Payment Vouchers

• Key in payment vouchers under supervision.

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b. Payment Listings

• Update payment listings and ensure records are accurate.

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6. Other Duties

• Assist in travel arrangements, logistics, and hospitality.

• Help digitise and archive documents for easy retrieval.

• Carry out other administrative tasks assigned by supervisors.

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Requirements:
 

• Currently pursuing or recently completed a degree/diploma in Business Administration, Human Resource Development, Management, or related fields.

• Must be proficient in both English and Bahasa Malaysia, both written and spoken.

• Basic proficiency in Microsoft Office and Google Workspace (Word, Excel, PowerPoint, Canva) or other office software.

• Basic knowledge in handling IT and giving technical support.

• Eagerness to learn, open to challenge, attention to detail, good teamwork abilities, and capability to manage multiple tasks simultaneously.